Adding and Managing Meeting Cadences #
Meeting cadences allow you to schedule recurring meetings within an existing meeting series. Instead of creating multiple meeting series for the same group of attendees, additional cadences and one-time meetings can be added to keep all work, communication, tasks, initiatives, and resources organized in a single location.
Before You Begin #
Only the owner of a meeting series can add or edit meeting cadences.
If you are not the owner of the meeting series:
- You will not have access to edit the meeting settings.
- The only option available from the meeting series menu will be Archive Meeting Series.
- You will need the meeting owner to make cadence changes on your behalf.
Adding a Cadence #
To add a cadence to an existing meeting series:
- Navigate to the Meetings module.
- Locate the meeting series you wish to update.
- Click on the Cadence column or open the meeting series settings.
- Select Edit Cadences.
From here, you can:
- Modify existing recurring schedules.
- Add an additional recurring cadence.
- Schedule a one-time meeting.
Once your changes are complete, save the meeting series.
Editing Existing Cadences #
Existing cadences can be adjusted at any time.
Common updates include:
- Changing the meeting day
- Changing the meeting time
- Adjusting recurrence frequency
- Updating monthly scheduling rules
- Removing outdated cadences
Any updates made will automatically apply to future meetings generated by that cadence.
Adding a One-Time Meeting #
In addition to recurring schedules, you can create a one-time meeting within an existing meeting series.
One-time meetings are useful for:
- Urgent discussions
- Additional planning sessions
- Special project reviews
- Follow-up conversations between regularly scheduled meetings
The one-time meeting remains connected to the meeting series, ensuring all meeting content stays together.
Best Practice #
Avoid creating multiple meeting series for the same group of attendees.
Remember that everything related to the meeting lives inside the meeting series, including:
- Initiatives
- Roadmap Items
- Tasks
- Resources
- Communication
- Notes and meeting history
Creating additional meeting series for the same group can fragment information and make it more difficult to track progress.
Instead, maintain a single meeting series and add:
- Additional recurring cadences
- One-time meetings
This keeps all work, accountability, and communication organized in one place and provides a complete history of collaboration for the team.