Keeping Meeting Links Synced Between Your Calendar and Propel #

To ensure your video meeting links remain consistent between your calendar and Propel, there are two recommended approaches.

Option 1: Set a Default Meeting Link #

The easiest way to maintain consistency is to set a default meeting link in your user settings.

Many video conferencing platforms, including:

• Zoom
• Microsoft Teams
• Google Meet
• Other video conferencing platforms

allow you to create a personal meeting room or recurring meeting link that remains the same for every meeting.

Once you have a permanent meeting link:

1. Navigate to My Account.
2. Open your user settings.
3. Set your default meeting link.

Any new meeting series you create can automatically use this default link, ensuring consistency across your meetings.

---

Option 2: Match an Existing Calendar Meeting Link #

If a meeting already exists in your calendar and you want Propel to use the same meeting link:

1. Open your calendar event.
2. Copy the existing meeting link.
3. Navigate to the appropriate meeting series in Propel.
4. Edit the meeting series.
5. Paste the meeting link into the Meeting Link field.
6. Click Update.

Once saved, the meeting link in Propel will match the meeting link used in your calendar.

---

Permission Requirements #

Only the owner of a meeting series can edit the meeting link.

If you do not have access to edit the meeting series:

1. Contact the meeting series owner.
2. Provide them with the correct meeting link.
3. Ask them to update the meeting series on your behalf.

---

Best Practice #

Whenever possible, use a consistent personal meeting room or recurring meeting link for regularly scheduled meetings.

Using a standard meeting link helps:

• Reduce confusion for attendees
• Prevent mismatched meeting invitations
• Keep calendar events and Propel aligned
• Simplify meeting management across recurring cadences

Keeping your meeting links synchronized ensures attendees always have a single, reliable place to join the meeting.